Real-Life Communication
As the athletic director for the Davidson County school system,
communicating with the school board, principals and coaches is essential.
And that means writing.
Today, you're preparing an e-mail memo
that will go out to all coaches at all county schools. The memo is to apprise
the coaches of a newly passed school board regulation that all athletes must
have health insurance to participate in school athletic programs. Every student
must provide proof of health insurance within 45 days.
For students
who do not have health insurance, the school board has arranged a low-cost
policy that will cover the athlete at the expense of the parent. The insurance
policy will cover the athlete during practices, games and transportation to
and from the games.
The memo you're writing should outline the
new regulation, illustrate the options students have and emphasize the need
for proof of insurance or completed applications for coverage. Those documents
must be on your desk within 45 days or students not providing them will be
dropped from all athletics programs.
Remember that the memo should
be powerful, moving coaches to take immediate action. It should also be professionally
written, with no grammatical errors or spelling mistakes. Remember that the
memo will be delivered via e-mail, so make sure there is plenty of white space,
and be as succinct as possible.